Tag Archives: projects

10 Homemade Gifts Even the Busiest Girl Can Make

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My dad tells this story about a time when I was younger and my family was going through a rough patch financially. It was Christmastime and my dad was stressing out about making ends meet, let alone giving his young family a nice Christmas.

I must have caught wind of the situation somehow, because my dad describes me as suddenly becoming very busy in the days leading up to Christmas. I squirreled myself away in my room, only emerging occasionally to ask for art supplies. My parents had no idea what I was up to until Christmas Eve, when I proudly put all of my homemade gifts under the tree.

The story usually ends with my dad confessing that to this day he still owns the gift I made for him, a small plastic container covered in construction paper and glue, with a handmade label on the lid that says “paperclips”. (Spelled incorrectly, by the way. Also there’s a wiggly line that looks like a worm curling up in distress which I can only assume is a drawing of a paperclip.)

It’s his favorite gift of all time (or so he claims) and even though I’m a little bit biased, I have to agree- homemade gifts are some of the most meaningful to give and receive. They don’t necessarily require a whole lot of time, money or Martha’s crazy crafting skills. Here are some of my favorites that I’ve made and/or received over the years:

(1) I love baking so it’s not unusual to receive a gift of edible goodies from me around this time of year. If sweets aren’t your thing, other homemade goods that can be packaged up and stored also make great gifts, such as pasta sauce, snack mixes or homemade pickles. If you want to be super fancy, why not experiment with dried herbs, chilies and spices to make your own infused oils or vinaigrettes? (For baking ideas, click here. To go straight to my favorite Christmas cookie recipes, click here.)

(2) Maybe you’re not a baker yourself, but you know someone who appreciates baked goods all the same. Save yourself time and effort by gifting them a pre-packaged mix for cookies or scones, and top with a cute cookie cutter or mixing spoon. Dry soup mixes and specialty drink mixes also make great gifts, plus they’re easy to assemble in bulk for mass-giving. (For some suggestions, click here.)

(3) Not everyone has the ability, talent or time to sew, knit or crochet gifts for all of their friends at Christmas, but even the most novice of crafters can still pull off one of these easy scarf projects simply by using their fingers. You can always find time to work on projects like these while commuting or watching Netflix. (For other finger knitting projects, click here.)

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(4) Crafts are always more fun when they’re a little personalized. Give the budding gardener in your life the supplies to make their own gardening labels like I did here using only tongue depressors and white outdoor paint. I used Sharpies on mine but paint pens or markers would probably work even better!

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(5) I have a couple of artistic friends that take their cues from nature; you may recognize this little fairy door from Instagram that I received as a gift for my birthday a couple of summers ago. It’s made entirely of little twigs, pebbles, moss and other flora and fauna that can be found at your closest park.

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Another friend of mine collected smooth stones from the river near her cottage and gave them her own touch with a coat of paint. She gave them out to friends and family members last Christmas, and mine sits on my desk as a paperweight. I love looking at it every day!

(6) If staying indoors is more your thing, there are all sorts of crafts that can be made using things around your home. For example, a neighbor had just finished tiling her back splash and was getting rid of a few leftover tiles. I snagged a few and turned them into coasters using my trusty Sharpies and a coat of epoxy to seal and protect it.

(7) Even if crafting isn’t your thing you can still give a purchased gift a homemade flair. A friend of mine buys chocolate bars in bulk and turns them into tasty bouquets as gifts. (Here’s some inspiration on how to wrap candy gifts.)

(8) Don’t forget the favorite animals in your life! Once my dog G brought her favorite dog biscuits for all her doggie friends to a human cookie exchange, which you can read all about here.

(9) Looking for a way to treat a run-down friend or family member? Homemade scrubs, masks, hair treatments and lotions can all be made in bulk and popped into pretty jars for a luxurious gift. Just make sure you take note of any skin or hair conditions or other allergies or sensitivities before you give. (Click here to find some recipes.)

(10) I love scented candles but I’m always stuck with the jars they come in after they’re done. As a last-minute craft idea for a kid’s birthday party I was hosting, I grabbed one of the jars and used a mixture of one part water and one part glue to decoupage tissue paper to the glass, making a stained glass effect. They were so festive I couldn’t resist making a couple more for Christmas, plus it’s a great way of re-purposing a small jar or candle holder that needs a facelift. (Click here for more candle gifts.)

Happy crafting!

B

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Holiday celebrations can be fun, but only if you can ensure that things go smoothly. While there are never any guarantees when it comes to social gatherings, there are still plenty of ways to get your holiday game on. Click here to read more of them, or click here or here to read about some of the other best practices I’ve been trying to put into my place in my life.

 

Why A Soft Deadline Will Save Your Life

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I like to think I’m pretty good at editing other people’s work- after all, it’s what I do for a living, and I got a lot of practice editing both the newspaper and yearbook in high school (yes, I know my picture is next to the entry for “nerd” in the encyclopedia). So you may not be surprised when I tell you that I ended up editing a lot of papers for my friends and classmates in high school and university as well. This is for free, mind you. I did it for the sheer joy of editing. (Again, yes. I know I’m in the encyclopedia.)

During this time one of my roommates was going through a rough patch; she was really trying to get her act together and pull up her grades so we sat down one day and went over her agenda. She showed me all of the deadlines on her schedule to see if we could coordinate some editing jobs.

At first she wanted to hand me everything the night beforehand but I told her the strategy didn’t make any sense: after I handed her back the first draft, she was going to need time for rewrites and corrections of her own. Depending on how badly she was struggling with the paper, we might want to pass it back and forth more than once; it was important to allow her the extra time she needed to let the ideas marinate without feeling the pressure of a looming deadline.

That’s when we developed the idea of a “soft” deadline- a concept that I’ve since applied to virtually every writing project I’ve worked on personally ever since its inception. Taking into consideration her workload and the other deadlines she was working towards, we created fake deadlines where she would be responsible for handing me a completed first draft of her paper so I could help her out with the corrections well before the paper was due.

Part of our contract was that I was to hold her accountable; if she didn’t hand me a completed first draft by our deadline, I was to refuse to edit it.

To reward her for her efficiency, we scheduled the fake deadlines for dates that were convenient to my schedule as well so I could ensure that I could turn around my edits promptly.

Scheduling a soft deadline for yourself allows time to let ideas flow and develop; at the very worst, it’s a way to save your own butt from procrastination, unexpected hiccups and all of those little pesky details that always seem to creep up at the end of a project and leave us feeling like we want to pull our hair out.My friend usually scheduled her soft deadlines a week-and-a-half or so before her actual deadlines; meatier projects or other things she anticipated taking longer we pushed the deadlines back to give her a two-week gap.

Based on your own workload or the nature of the project you’re working on, you may want to follow her lead and allow yourself a week or two to clean up the small tasks left over to help get it completed. For longer or more involved projects, you may want to be break larger tasks up into smaller steps, and play with scheduling more frequent, smaller soft deadlines for yourself in order to keep your work on track.

Every good editor knows that sometimes it takes a fresh pair of eyes to catch all the sticky little typos and grammatical errors in a manuscript. When we plug away at a piece of writing, or any project for that matter, it can be difficult to take a step back and look at your work with objectivity. Extra time is often required, even if it’s time to walk away and forget what you’ve been working on for a while in order to come back to it with a new perspective.

As for my friend? Well, I’m pleased to report that did she really well that semester. And she made every single soft deadline we set.

KBwB-BFlower-50Want even more ideas on how to manage your time more efficiently? Hop on over to the Busy section of my blog where I talk about the ways in which I’ve tried to make my life more productive. I hope they can make your life more productive, too.

Maximum Productivity

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Here it is: a quick and dirty list of some of the ways in which I have found that I have achieved “maximum productivity”. It’s a state that some people tease me sounds a lot like “maximum overdrive” and in a way it kind of is- I love the feeling of looking up from my desk and seeing that the time has flown by while I’ve been absorbed by a project. Even better is the feeling you get from looking at a to-do list with all its items completed. At least, that’s my idea of a good time. Here’s how I’ve accomplished it.

I have this natural talent for taking on big, complicated projects so I’ve learned that breaking down these behemoths into smaller tasks has done wonders for my productivity, my self-esteem and my procrastination habit. I’ve got tips on how to do this here.

I tend to get easily distracted, so establishing a quiet time for myself with no phone or internet access was a key factor in helping me control my workflow. Sometimes I love this silence so much that it’s tempting to do nothing at all, but it’s still a great way of forcing myself to stay productive. I borrowed the idea from personal organizing guru Julie Morgenstern, whose books I chat about here.

I mentioned briefly in this post about procrastination about how adapting your workflow to coordinate with your energy cycles throughout the day can help prevent putting things off. It took me a lot of time to figure out when I was at my best and it took longer still to assign which tasks to which times of day, but in the end it was worth it because it made a big difference. Those of you who work from home or in another flexible work environment should definitely give it a try.

Incidentally, this practice has also helped me to have a better handle on what my threshold of concentration is, so I know ahead of time to anticipate breaks or shifts in workflow and schedule them accordingly.

Of course, it can become pretty difficult to complete a task (not to mention inefficient) if you’re constantly ill-prepared, are unable to access supplies, or are forcing yourself to work in an environment that’s counter-productive. I’ve got a list of basic needs for any great office here.

And the simplest, dirtiest trick that I could give you? Time yourself on how long it takes to really complete a task, and schedule yourself that exact amount of time to complete it. There are so many things that we put off or ignore because we overestimate the amount of time it will take us, and if you set aside an hour to do something that would normally take you five minutes, you better believe it’s going to take that full hour.

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Ready, set, go! I want to hear about all the things that make you productive and I want to hear them now! Comment below or write to me at keepingbusyb@gmail.com.

And if you still feel like you’re lacking in productivity smarts, I suggest you visit this page immediately! Even if you’re a super-organized professional like myself (mostly), you may still find some good tips and tricks. Productivity is one of the many things that I love to write about!

How to Create the Inspiration Binder of Your Dreams

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The ball-room at IKEA was for amateurs. Or at least, that’s what my sister and I always used to think. The real thrill of accompanying our parents to the flat-packed, furniture store lay in exploring the faux living spaces that were set up throughout the store. Playing in all of those little apartments and lofts fostered a love of home decor in us at an early age. The smaller and more efficient the space was, the more interesting it became. For me, these spaces represented freedom and independence and I longed to have one of my own. (My parents sometimes joke about how I was ready to leave the nest even before I had reached high school.)

Fast forward years and years later, through dorm rooms and crumbling student housing shared with too many roommates, to a few years ago when I was ready to take the plunge and get my own big-girl apartment. (Which was like, the only thing I had been waiting for my whole life.) Being the organized person I am, however, I needed a place to keep track of all of my projects so I created my very own inspiration binder for the project.

If you’ve never made an inspiration binder, I suggest you take a look at your calendar, make yourself a date, grab yourself a binder, and start planning. It’s never too early to start. I created one of my dream apartment, but you can make one for your dream cottage, your dream vacation, your dream wardrobe- your dream whatever. My personal organizing system relies on a series of binders, but you can use whatever works best for you- whether it be a notebook, a scrapbook, a folder or a duo-tang. Anything goes as long as it can hold all of the information that you need.

However, if you decide to follow my lead and use a binder, I highly recommend making the best of the format and getting creative- use dividers, sticky tabs and folders to organize to track information and keep it separate; and use sticky notes, highlighters and colored pens to highlight important information. I use page protectors to house important documents and flimsy materials like paint chips and magazine tears. Depending on the size of your binder and how organized you are, you may want to invest in binder supplies such as three-hole punches, pencil cases with grommets, and specialized sleeves to house additional material you may to keep close by.

Once the binder itself is assembled, gather all of the necessary materials you might need to include to work on your project. (Click here for more info on how I organize projects.) This list may include things like magazine tears, paint chips, sketches, budgets, spreadsheets, checklists, mind maps, correspondence or legal documents. Similar to the command central binder, your inspiration binder should be a one-stop shop for all of the required resources to make your dream project a reality.

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I found assembling an inspiration binder for my dream apartment an incredibly valuable process in organizing the massive project that was moving into my own place, but your inspiration binder definitely doesn’t have to be as technical as mine. In fact, it doesn’t have to be technical at all. Over the years, I’ve had inspiration binders devoted to recipes I wanted to try, gardens I admired, and organized spaces I wanted to emulate. Yes, their practical uses were limited but the enjoyment they provided me was endless and still remains to this day one of my favorite ways that I’ve organized my clippings and tear sheets. It was literally like having my own magazine.

Needless to say, my parents weren’t too surprised when I showed them my inspiration binder, nor were they shocked when I borrowed and subsequently returned their respective copies of the IKEA catalogue with pages missing. I think they knew exactly where those clippings had ended up.

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What have you been dreaming lately? Comment below or let’s keep it between us when you write me at keepingbusywithb@gmail.com.

If you liked this article and want to learn more about organizing projects and binders, I highly recommend taking a look at how to assemble your own Command Central binder here, and the best way to define your projects here. For more ideas on getting organized and keeping busy, click here.

How to Make Up For Lost Time

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Life happens. Interruptions occur. Things get in the way. Despite our best intentions, most of us have had to deal with backlog in one way or another, but once you have a case of backlog it can start spreading like the plague. The more time you spend trying to catch up on the work that you’ve missed means you’re missing out on even more new work coming your way or worse; you’re so caught up with tasks that need your constant attention that you let your older projects slide until it becomes a bigger problem- you miss a deadline, you let down a colleague, or even lose a client.

The key to dealing with any kind of back log is to figure out a way to deal with your workload as efficiently as possible without getting overwhelmed.

At the beginning of any project, I recommend writing down all the tasks that are involved. The same can be applied to your backlog. Make a list of all your projects that are on your plate.

Working on a project is fruitless if you do not have all the materials or information needed for its completion. Organize all the necessary paperwork, gather your materials, and contact those involved for any additional information you don’t have. It’s better to know exactly what you’re dealing with then discover you’re missing a crucial piece of the puzzle while in the middle of a project. If you’re waiting for other people to get back to you on something, accept that this task is temporarily out of your hands and focus on the things that only you control.

Now that you have a better picture of the things you need to work on, prioritize what you need to work on based on urgency. Is a project or colleague at risk if you don’t deliver something on time? Have you made a commitment to something you cannot back out of? Are you responsible for another person’s health, safety or well-being? All of these tasks need your attention first.

Next, see what you can juggle.  Are there tasks that you can delegate to others, such as personal assistants, subordinates, caregivers or secretaries? Is there a co-worker who can pick up that shift or take on that extra work for you? If there’s anything on your list that no longer holds your interest, has no direct benefit to you personally or professionally, or is a commitment that is bigger than you are willing and/or able to take on, consider deleting it.

Finally, decide what you can put off. This is officially your back-log and can only be processed once your other, more urgent tasks are completed. Even if it still seems enormous, you can forge ahead with the confidence that the most important aspects of your life are under control.

Like any other large project, it’s always best to break it down into small chunks. Try breaking down tasks based on category, or action (like “Meeting Notes to Type” or “Reports to Review”). Make room in your schedule for dedicated back-log processing time, paying attention to energy levels throughout the day. If you find yourself procrastinating, make your processing time a special date with yourself and take your work to a coffee shop, or reward yourself with a small gift or special treat. If you’re having trouble finding the time, try and find hidden chunks of time in your schedule to catch up on reading or other easily portable tasks, such as commuting or waiting for a flight.

Making up for lost time and getting down to dealing with your backlog is a task that’s often overwhelming, but it doesn’t have to be. Remember I did it, and I was the girl who was accused of running a law firm out of her tiny apartment. I shudder to think about the months I spent dealing with all of that backlog, but the sheer amount of space I gained (and the peace of mind it gave me) was well worth the battle.

KBwB-BFlower-50Want more advice on how to deal with workflow? I make it my life’s work to figure out other people work. I share all my ideas on productivity, scheduling and organizing all in the Busy section of my blog.

Do you need to catch up on your clutter? Find out all about how I purged my apartment here, and all the papers I would not recommend getting rid of here. Cleaning out your closet? I did that too.

Still having trouble breaking down your enormous to-do list? Read my suggestions on how to best tackle it here. Or read this post to find out how I re-organized my to-do lists so I could actually get things done.

 

Book Review: David Allen and the Weekly Review

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It took me a few years and a couple of re-reads of David Allen’s Getting Things Done before I finally started to appreciate why his “GTD” methodology has become so popular. (If you’re not familiar with it, you can take a gander at it here, but don’t worry- I won’t get into it too much for this post.) As much as I love productivity and organizing, I couldn’t wrap my head around it. Sure, it seemed like a great way to get a grip on everything that was going on in your head, but how could tracking all of those tasks possibly help my workflow?

Actually, it helps a lot. I realized the majority of my time was spent in crisis mode, approaching each project with the grace of a bull in a china shop because it needed to get done, like, yesterday. Long-term projects fell by the wayside because they required too many steps, and appeared insurmountable when lumped in with other tasks on my to-do list, like “get milk”.

Other than teaching me that projects like “design client’s blog” do not belong on the same list as “mail birthday card”, adopting (some) aspects of the GTD methodology in my life has allowed me to improve my workflow by breaking down larger tasks into their most basic parts so that I can better prioritize projects and strategically choose how much time I spend working on them.

One of the best things that has helped me is adopting the practice of a “Weekly Review” even though I avoided it for ages. Putting aside a chunk of time every week seemed selfish and unproductive. I convinced myself that planning work wasn’t actually the same as working.

But it kind of is. One day when I felt like I was finally about to lose my mind, I tried a Weekly Review in a last-ditch attempt to control the swirl of thoughts in my head. Taking a moment to take a step back and take inventory of upcoming projects, meetings, and appointments was like a ray on sunshine on a cloudy day. It gave me clarity and focus where I had previously lacked. In fact, it was such a great experience that I did it the next week, and the next week, and the next.

I’m not perfect; I don’t do a Weekly Review religiously (read: weekly). When I do manage to do sit down and do one, I try to make it seem less like a chore by grabbing a great cup of coffee and putting on some of my favorite music. I mute my phone, grab all of my supplies and give myself an hour or two of pure planning bliss. For me this involves updating all of my to-do lists, planning my schedule for the week ahead, syncing my devices and coordinating all of my calendars. Depending on my time commitment and energy level I use the time to brainstorm future projects, or process notes.

Instead of keeping the practice rigid I try to tailor each weekly review to whatever my current needs are, both personally and professionally. In that way I’ve become to think of it more like a date with myself and so far the relationship is going well- I like to think of the Weekly Review as a way to be kind to my future self so she has some direction to her days and is better equipped to deal with real-life interruptions and crises as they come up.

If you’ve ever found yourself staring down at your desk at the end of the day with no recollection of what you’ve actually accomplished, a Weekly Review is for you. If you feel constantly interrupted, the Weekly Review is for you. Are you the most super-organized person in the world with the prettiest, most colorful agenda ever (like myself)? The Weekly Review is still for you. Use the time and give yourself permission to dream, and plan, and work towards your goals. It’s one of the nicest things you can do for yourself.

And this kind of date is totally free.

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Psst- wanna see which books have previously graced my bookshelves? Click here. Want even more fun reading recommendations? I’ve got some for you here. Don’t forget to find me on Goodreads so we can snoop each other’s bookshelves and dish about our favourites.

Wanna know more about the GTD methodology? Getting Things Done is the book I revisit the most frequently, but you also may want to check out Ready for Anything and Making It All Work. Let me know which is your favorite. Happy reading!

 

 

What is a Project Anyway?

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Remember how when we were younger we had to do science projects? I don’t know what they looked like in your school, but in my elementary school each student was expected to submit a project to the school-wide science fair. Every year like clockwork we would line up in the office to collect our white cardboard presentation boards and then we had two weeks to complete a science project- in whichever way we chose to interpret the task. The only requirement was that we had to use the presentation board.

Looking back on it, I loved how we as students had the freedom to explore our own interests and develop a project based on skills that were unique to us. Some kids loved building models of planes, or making exploding rockets because they loved the hands-on experience of creating. I remember working on a colorful project about how rainbows are created, and how light controls the way we see color. Tell me you’re not surprised.

The problem with such a free-form assignment is that it skews your perception of what a project actually is. I used to feel that as long as I was able to give a specific name to a job ( like designing a brochure for my sister), it wasn’t actually a project, it was more like a to-do. What I didn’t realize was that the term “project” didn’t always have to describe some giant, long-term, complicated task like the science projects we used to do in elementary school. Even a job that might appear small or uncomplicated, like baking a cake for your boss’ birthday, is actually a multi-step process that involves things like choosing a recipe, buying ingredients, and cleaning the kitchen- all before you’ve even started to measure out your ingredients. That’s a project too.

I’m not trying to ruin your life by pointing out that simple tasks might actually take more than one step in order to be completed. What I do encourage is adopting the science fair approach, and keeping an open mind when it comes to defining a project. Any action that requires more than one step, more than one person, or more than one resource is a project, no matter how big or small. It’s up to you, however, to interpret how you carry it out, whether it be erupting volcanoes or coloring rainbows.

KBwB-BFlower-50I’d love to hear more about what a project means to you. Comment below or drop me a line at keepingbusyb@gmail.com. Maybe we can trade science fair project ideas. For more tips on managing your workflow, click here.

Not going to lie- I was greatly influenced by David Allen and his GTD methodology when writing this post. I don’t know him at all, but I admire his work, and my thoughts about it are totally my own. For more on what he does, click here. If you’re interested, stay tuned to the blog tomorrow when I’ll be talking about his greatest influence on my workflow! See you then. 🙂

 

10 Things to Do on a Snowy Evening

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  1. Give your boots some love. Good maintenance is key in extending the life of your expensive footwear. Shower some extra attention on your boots every once in awhile by wiping them free of snow and salt residue and cleaning with a leather cleaner and/or a spray protector. Store boots in a well-ventilated area with low foot traffic and wait 24 hours before wearing again. (For more tips on this process, click here.)
  2. Start a scrapbook. A creative project that organizes your memorabilia can be both productive and fun and it’s a great way to store your memories in a way that they’re accessible and can be treasured more often. Not into scrapbooking? Create a shadow box, organize a photo album, or create a book online instead.
  3. Dream of summer and plan your garden. Just like a hairdresser needs to plan out a cut before he or she even picks up the scissors, those of us who are fortunate to have green spaces must do advance planning in order to enjoy them. Determine what needs to be done and what improvements you’d like to make to your yard or garden and plan accordingly. Do your research and plan a budget to avoid any unexpected expenses.
  4. Make a Someday/Maybe list. I think wintertime is the perfect time to sit indoors and daydream, don’t you? Take an evening, grab a journal, pour yourself a glass of wine and make your list- books to read, movies to see, music to listen to, restaurants to try, countries to visit, certifications to be earned. The possibilities are endless.
  5. Put together a Command Central binder. If you haven’t done so already, you must. The start of a new year is a perfect excuse to get your organizing system under control and I think there’s no better way to manage it than by using one of these. (I explain how to put one together here.)
  6. Have you done a Yearly Review yet? It’s not too late. Figure out how to do one here and get a firm grasp of what you really want for the year up ahead.
  7. Get your shine on. After all of the glitz and glamour of those holiday parties it’s a good idea to clean and store jewelry pieces carefully for the next round of special occasions. Put on a great playlist, grab your tools and give those goods some elbow grease!
  8. Thank the ones you love. I still believe in the power of a well-written thank you note. It’s a great way to keep in touch and shows people your appreciation and care. Didn’t send out Christmas cards? Sending out non-denominational New Years cards also seems to have become a thing. There’s no reason not to correspond now!
  9. Organize those tax receipts now. Don’t wait until the weather is nicer and you actually want to go outside. Use this period of hibernation as a productive way to get things done!
  10. Pick a drawer, any drawer. That’s it. Dump it, clean it, organize it and make a vow to yourself that you will never, ever let it get disorganized again (or at the very least for another year, until you have another snowy evening on which to organize it again).

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I’ve shared with you some of the ways that I spend my snowy evenings- now I’m interested in hearing how you spend yours! Drop me a line at keepingbusyb@gmail.com or contribute by commenting below. Are you looking for other productive boredom busters? I’ve got plenty of thoughts on organizing here. Looking for something a little more creative? When I’m not busying myself with some project or another I’m reading or whipping up something in the kitchen. Read all about it here and here.

Take Control of Your Life with a Command Central Binder

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KBB_colorful_calendar_even_closelierHonest-to-goodness, one of the best organizing strategies that I have used in my life has been the implementation of what’s commonly known among the organizing bloggers as the “Command Central Binder”. It has become one of the most important tools in my workflow system and if I didn’t swear by it, I wouldn’t be sharing mine with y’all today.

I have to give credit where credit is due: this is not an original idea. The idea of a Command Central binder was first introduced to me when I started receiving the Simplify 101 newsletter. (I don’t know anyone who works there I swear! I just troll the Internet for organizing resources because I have a serious addiction to that kind of thing.)

The reason why the Command Central binder is so useful that it is a collection tool designed to allow you more control over the various aspects of your life by keeping all information relevant to you stored in one convenient place. At first I struggled with the idea of creating one because it seemed to be geared towards the busy mother looking to manage multiple schedules, papers, records, tasks and other important information in a place that was at her fingertips. And it is that. But it’s also so much more.

I took the concept one step further and realized I could take the basic principles behind the Command Central binder and adopt them to my own workflow needs. I have a section for all of my to-do lists involving some of the personal and professional projects that I’m working on right now and another section that contains my monthly budget and all of my financial worksheets. The sections don’t have to be strictly utilitarian, either. There’s a section in mine that’s simply for all of books I want to read (the ones that aren’t already logged on my Goodreads profile) and yet another section that tracks future projects and wish lists that I’ve appropriately labeled “Wishin’ and Hopin’”

The key to a making a Command Central binder that works for you is to personalize it as much as you possibly can. It took me of years of tweaking my formula to arrive at the sections that worked for me but because I don’t have children I instead used my Command Central binder as a place to keep track of anything that has to do with my personal and professional well-being and growth. Some of the sections included are the ones I’ve described above; there are a few others as well. I’ll spare you the gory details.

Anything that you need to refer to on a constant basis goes here. Any tools to help your routines, schedules and workflow management belong here as well. Use some of my examples or create your own. Consider including: calendars, school lunch menus, extra-curricular and volunteer schedules, account information and passwords, contacts, chore charts, pantry inventories, budgets, wish lists, to-do lists, membership information, someday/maybe tasks…the list is virtually endless. Once you’ve figured out which pieces of information are most relevant to you, make sure they’re organized in a way that’s easy to use. Refer back to your Command Central binder and revise often to meet your changing needs. I hope you find yours as useful as I’ve found mine.

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Have you adopted a Command Central binder into your organizing system? Comment below and share what worked for you. Or drop me a line at keepingbusyb@gmail.com and I’ll try to include it an upcoming post. Still looking for other ways to get organized? Click here to read more about some of the methods I’ve found useful.

 

 

10 Things to Do on a Rainy Afternoon

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  1. Winter is coming. Well, at the very least it comes once a year. Get your wardrobe ready by giving your sock drawer a mini-makeover. Make sure each sock has a mate and toss those that are on their last legs. Do the same for sockettes, footless tights, stockings, pantyhose, etc. Take inventory of the pieces you’ll need to get your through the colder months and save for your next shopping trip, or add to a future budget. (Feeling more ambitious and wanting to clean out your whole closet? I’ve got some tips on how to do that here.)
  2. Christmas is coming, too. Why not be super organized and spend a fun afternoon browsing the Internet and magazines to brainstorm some fun gifts for all of the people on your list? If you find birthday, anniversary or shower gifts to add to your list than you get a gold star.
  3. Craft your perfect playlist. An afternoon stuck inside is the perfect opportunity to start browsing through your digital library. Organize music based on mood, region, genre, beat, era or be even more prepared by crafting playlists for upcoming events or occasions. For example, I’ve got a playlist called “Broken Heart Mending”. Bet you can’t guess what that one’s for!
  4. Clean your oven. Because, come on- how often do you clean your oven? Probably more than I do. A friend of mine has a funny story he likes to tell about me at parties about the afternoon he walked into my apartment and found me on my hands and knees shouting obscenities at my baking rack. True story- it’s honestly my most hated task. But you have to do it sometime, right?
  5. Go through your pantry. Discard expired and damaged products, consolidate multiples and take inventories for your next shopping trip. See how much money you can save by stretching your staples and shopping your pantry to flush out meals before you need to go to the grocery store. Remember to donate anything your family won’t use or love to your local food bank!
  6. Organize your digital photos. Now is the perfect time, especially when a lot of your summer memories are current, to edit and refine your collections and store them in a way that makes them easy to revisit and share with others. Order prints of your favorites online to include with letters or holiday cards, or share by cultivating a collection on your favorite social media platform.
  7. Purge your files. Pick a filing cabinet, a box, a folder, or a magazine file and make a vow to yourself that nothing goes back inside that you don’t absolutely need to keep. Make sure to shred sensitive documents or set them aside and accumulate in order to hire a shredding service.
  8. Testing, testing, one, two, three. Once a year I like to do a quick inventory of all of my office supplies and test my pencils, pens, highlighters and markers on a scrap piece of paper so I may discard ones that have dried up, or have become difficult or uncomfortable to use. Hello, my name is B and I am anal-retentive. (In my defense, there’s nothing worse than grabbing a dead pen when you’re trying to jot something down quickly, right?)
  9. Back up your computer. If you don’t then all of that playlist organizing and digital photo sorting will be for naught. Don’t have a way of backing up your computer? Now’s the perfect time to research a method that will work for you.
  10. Pick a shelf, any shelf. That’s it. Clear it, clean it, organize it and make a vow to yourself that you will never, ever let it get disorganized again (or at the very least for another year, until you have another rainy afternoon on which to organize it again).

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I’ve shared with you some of the ways that I spend my rainy afternoons- now I’m interested in hearing how you spend yours! Drop me a line at keepingbusyb@gmail.com or contribute by commenting below. Are you looking for other productive boredom busters? I’ve got plenty of thoughts on organizing here. Looking for something a little more creative? When I’m not busying myself with some project or another I’m reading or whipping up something in the kitchen. Read all about it here and here.