The Hat Trick

Posted on January 9, 2020 by B

This happens to me a lot. I often find myself overwhelmed with the things on my to-do list. Even though I am the self-proclaimed Queen of Lists I sometimes struggle to complete all of the tasks I’ve set out for myself. Sometimes just looking at my list paralyzes me with anxiety and I end up doing nothing as a result. This means I’ll have twice as many things to do the next day and my stress level will soar through the roof.

I have a friend who suffers from the same problem so I asked her how she dealt with her to-do list paralysis. She taught me the hat trick, a way of completing items on your to-do list that eliminates any need to make a decision.

Basically, you write each task on a separate piece of scrap paper, then crumple up each piece and throw them into a hat (or a box, or whatever). Close your eyes and pick up one of those pieces of paper. Whatever is written is the thing you have to do next- no putting it back! Repeat this process until the hat is empty.

When I first heard about this I laughed because it seemed so simple. After trying it though, I’m pleased to report that it’s extremely effective, especially for those who struggle with making decisions. (Ahem. That’s me.)

However, the hat trick only works if your to-do list is organized. Each task needs to be clearly defined and big projects need to be broken down into smaller steps, otherwise you risk the temptation of putting things off even further. (For more on how to do this, click here and here.)

The biggest flaw of the hat trick is that it does not help define priorities. If there are tasks on your to-do list that are time sensitive or a high priority, you need to complete them before performing the hat trick so that they don’t get lost in the shuffle (literally).

It may seem like common sense but some it’s a revelation: taking the decision-making out of the equation can lead to a quicker, more efficient workflow which makes the whole process of completing your to-do list a lot less painful. And- dare I say it- could maybe make it more fun?

What’s your favourite way of dealing with your to-do list? Email me your secrets at keepingbusyb@gmail.com or comment below. Looking for more ways to stay organized and productive? Click here and here.

Welcome to Your New Computer

Posted on January 6, 2020 by B

A little while ago I had to replace the hard drive in my computer and I thought I was going to have a nervous breakdown. Even though I wasn’t exactly starting from scratch (I backed up everything onto an external drive beforehand). it reminded me of how it felt to get a new computer and how exciting and overwhelming the set-up process can be.

If you got a new computer over the holidays, or are looking to do a major overhaul like mine in the future, you want to consider doing the following:

Check the box and make sure you have all of the parts and accessories you need. It’s rare that something is missing, but you’re better safe than sorry.
Make sure you know what you’re getting into. Is there someone or somewhere you can call if you need more information? What does your warranty cover and who is responsible for covering it (the store, the manufacturer, third-party insurance, etc.)?
Check for updates. Depending on how long your computer sat on a shelf in a warehouse, it could be missing crucial software or system updates that should be installed after you fire up that baby for the first time.
Install the programs that you want and uninstall those you don’t need. There’s no sense in wasting extra hard drive space on things you don’t use. (Consider grabbing an uninstalling app to help you with the process.)
Consider safety. Some computers will come with pre-installed security software but you may want to do your own research and take additional safety measures based on your own needs.
Plan your user experience. What would you like to see every time you turn on your computer? How would you like your computer to be used? What can do you do to enhance your workflow? This may involve playing around with your user settings, installing plug-ins on your favourite apps, saving passwords or creating accounts.
Last, but not least, back it up. Make sure you have a way of saving information from your computer in a way that is safe and yet easily accessible to you. (Otherwise you really will have a nervous breakdown.)

Setting up and getting used to a new computer takes time and energy, so make sure you give yourself enough time to play around with it until everything feels right. And hey, if something doesn’t work at first, you can always change it. The beauty of the personal computer is that it was designed to be customized. All the possibilities are there so that you, the user, can have an enjoyable and productive experience. Take them!

Why You Should Keep Your Old Agenda

Posted on January 2, 2020 by B

It’s easy to get caught up in the excitement of purchasing a new planner. The temptation to throw out the old one and start afresh is real but there’s a few reasons as why to you shouldn’t throw out your old agenda (at least not yet).

Unless you keep an excellent diary, your agenda acts as a reminder of what you did every day the past year. This alone can provide a huge amount of valuable information to you. Your planner could act as a record of the shifts you worked, the vacations you took, appointments you had, etc. Having this as a reference could serve you in your future planning needs. (For example, when was the last time you visited the dentist? Took your dog to the vet?)

Every year when I conduct my yearly review, I use my old planner as a guide to help me set up my new one by transferring information such as birthdays, anniversaries and other important dates.

Based on what your schedule looked like last year, you may want to use your agenda to schedule reminders for yourself to visit the doctor, or get your roots touched up.

Looking at all of these dates in your calendar can also help you identify patterns and trends when planning your schedule for next year. For example, last February was so busy that I’ll think twice before scheduling any major project during that time. On the other hand, August is usually such a slow month that I’ll plan to use that time vacationing and working on more personal projects. What are the busiest times of year for you? When are you at your most productive? When do certain clients like to schedule their meetings? Your old planner contains all of this information and more.

I usually like to hold on to my old planner for a year before tossing it, but depending on your storage needs you may find you’re able to hold onto more planners for longer. (Just don’t fall into the trap of holding onto paper for the sake of it!) Not only can they be incredibly useful in identifying productive patterns, they can also provide a fun, nostalgic experience each time you flip through them. For some people, it may just look like an old agenda, but for people like me (and you!) it’s a way of remembering the past and planning for the future.

How long do you hold onto your old agendas for? Do you find this practice useful? Email me at keepingbusyb@gmail.com or comment below and let me know what you do with your old planners. For more organizational and productivity ideas, click here and here.

How to Organize Your Digital Files

Posted on August 26, 2019 by B

I recently ran into the following dilemma: my files were taking over my computer’s hard drive to the point where everything operated more slowly and my computer begin sending me system messages warning me that my storage was almost full. Similar to when I purged my digital photos, I ended up going through about 2,000 documents. Well, that’s one mistake I won’t ever be making again. I hope you don’t ever have to make it either. Here’s where I was going wrong:

I wasn’t processing documents on a regular basis. I’d scan written meeting notes to transcribe into Word docs and never do it. I’d dump files in the folder marked “Inbox” on my desktop and never go through it. Now I make going through my computer inbox part of my weekly review so I can tackle my processing in bite-sized chunks instead of trying to clean all of my files up at once.
Not naming files as soon as I created them meant I relied a lot on my memory to store important information, like when and where my photos were taken for example. I’m taking care to label each of my files correctly and accurately so I can find what I need quickly.
Not being able to let go meant that I was holding onto a lot of things that were a waste of space- literally. Bad photos, old school projects, drafts of things that are so bad they’ll never see the light of day- these are all things that need to go.
I never took advantage of external hard drives or cloud-based storage systems, meaning I kept a lot of archival material in with projects I was currently working on, which made me feel like I was wading through files every time I went to look for something.
I didn’t take advantage of the “Folders” function on my computer. Instead of keeping al of your files in your downloads folder, or dumping all your stuff onto your desktop (which can make your computer run slower), file away documents and photos that are clearly labelled and follow a system that works best for you. Depending on your OS you can further organize your folders by colour-coding or designating tags. Or go the old-fashioned route and use letters, numbers and symbols to organize and prioritize your folders so they fit in with your workflow.

I’ve found from experience that staying organized is one of the keys to maintain a balanced, more productive lifestyle. I’m trying to figure out the best way to organize my life here, or click here for some of the best methods for managing your time. For more ways to keep it all together, click here.

How do you organize your life? Inquiring minds want to know. Tell us below or send pics of your beautifully organized stuff to keepingbusyb@gmail.com.

10 Reasons Being Organized is Good for You

Posted on March 5, 2019 by B

It actually is. I hear all the naysayers right now: it’s a waste of time! You’re over-complicating things! Organizing makes you anal!

Here’s my favourite (it’s something an ex once said to me): “What’s the point? You’re just organizing for the sake of organizing!”

Well…yeah. That’s kind of the point. Because (say it with me now) organizing is good for you.

Don’t believe me? Here’s some of the reasons why you should:

Being organized saves you time and stress getting out the door in the morning.
Being organized makes it easier to tidy up, which means you can have guests over without feeling embarrassed or apologizing for the mess
Being organized means you can let the dog-sitter/baby-sitter/housekeeper/assistant/house guest know where everything is (and they don’t have to call you in a panic!).
Being organized gives you more space to fill your home with the things you really like and want.
Being organized means you’ll finally find that thing you’ve been looking for (and saves you from looking for things in the future)
Being organized may be the key to finding motivation for that project that you’ve been meaning to take on for awhile.
Being organized means you can sail through the holidays with less stress.
Being organized saves you money because you’re not constantly replacing lost items, paying for quick fixes, or shopping in a panic.
Being organized means being more productive and getting your work done faster.
Being organized means you have more time for the people and things that you love.

How do you organize your life? Inquiring minds want to know. Tell us below or send pics of your beautifully organized stuff to keepingbusyb@gmail.com.

5 Rules for Relationships

Posted on February 14, 2019 by B

I know about love just as much as the next person. In fact, I probably know even less. However, seeing as it is Valentine’s Day and I am in the business of giving advice I thought I would share five rules for relationships that I have developed from what little I’ve learned over the years.

Never stop showing kindness. It’s a way of giving your partner affection and showing that you appreciate them. Even though your feelings may be obvious, it’s still important to remind your partner that those feelings haven’t changed.
Understand that people communicate in different ways. Our style of communication isn’t only about our word choice or turn of phrase. Our body language and our actions also demonstrate how we feel. We need a combination of these techniques to communicate what we’re really thinking and the methods we use influence how we interpret the way other people communicate, which can lead to misunderstandings. It’s important to acknowledge what’s really being said instead of focusing on how your partner is saying it.
Separate the conflict from the relationship. We avoid conflict because we fear it will result in ultimatums: the relationship is over, I’ll never see him again, etc. In fact, being in disagreement with your partner is a sign that you are two separate people, not a sign that your relationship is about to dissolve. Conflict is natural, healthy, and (unfortunately) unavoidable. Arguing with your partner may be uncomfortable, but it’s evidence that you care enough about each other to want to work things out.
But if you do have to fight, fight fair. No name calling. Leave the past in the past. Emotional triggers? Out-of-bounds. Similarly out-of-bounds: your partner’s family, their views on politics, religion, or past relationships. Pay attention to your emotions and focus on exactly what it is you’re fighting about. And there’s no making accusations without having evidence to back them up.
It has to be about you, sometimes. Too often I have seen people lose themselves in a relationship, constantly giving and giving and never receiving in return. Real love is about wanting what’s best for your partner, so your partner needs to understand and respect the decisions you make in order to be your best self. If you practice self-care and cultivate your own independent relationships and interests, you pave the way for a relationship that’s more varied, exciting and healthier for the both of you. Someone who doesn’t want you to do your own thing simply isn’t worthy of you.

In this day and age we place so many demands ourselves that sometimes even going about our day-to-day lives is exhausting. As a person who likes to keep busy, I find myself struggling to stay balanced. You can follow my journey here, or click here or here to find more ways to streamline your life to keep it simple.

What are some of the ways that you stay balanced? Give us your advice below, or email your strategies to keepingbusywithb@gmail.com.

The Friendship Connection

Posted on February 6, 2019 by B

I can’t start a post about friendship without first acknowledging some of the wonderful friends who have made a difference in my life. They have fed me emotionally, spiritually, and yes, even physically. In some ways they take better care of me then I take care of myself and if you are ever in the position to have friends who are like mine then I hope you consider yourself very lucky, because I know that I am. I’m not going to lie, however, because it took me a long time to find my tribe. Once I did, it took me even longer to realize that friendship is something that you work at- it is an ever-evolving, changing thing.

I used to think that I could be an island and that I never needed anything or any help from anyone. That attitude earned me a lot of really great acquaintances but not many close friends. I guess I was just so worried about feeling vulnerable and insecure I could never really open myself up to anyone. It wasn’t until later on in my life that I realized that true, meaningful connections take work. They require you to not only open yourself up emotionally, but you have to be willing to put in the physical amount of time and effort.

In this day and age, making time for others is not easy! (It’s a struggle even to find time for ourselves.) Consider this, though: study results published in the Scientific American found that having friends can increase our survival rate by up to 50%. This study found that friendships can actually strengthen marriages and this article suggests that friendships can improve our health, lessening the risk of chronic disease and depression (especially among the elderly).

Not that you really need convincing, of course- we all to spend more time with our friends. Especially as social media continues to replace real-life interactions, it’s important to make the effort to get that (real) face time in so that we avoid becoming even more socially isolated. You know what that means- everybody put down your phones, or at the very least, try and make your online interactions meaningful. For example, instead of just liking a post, comment by sharing a memory, answering a question, or starting a conversation. And if you are brave enough to put away your phone, why not do something during and leave it in your purse the next time you grab coffee with a friend so you can actually look at each other.

If we try to build these small connections into our everyday lives, every day we’re making bigger strides to maintain the friendships we’ve worked so hard to build and keep. Even something as small as an out-of-the-blue message can mean a lot. So go ahead- brighten someone’s day today! I dare you to!

In this day and age we place so many demands ourselves that sometimes even going about our day-to-day lives is exhausting. As a person who likes to keep busy, I find myself struggling to stay balanced. You can follow my journey here, or click here or here to find more ways to streamline your life to keep it simple.

What are some of the ways that you stay balanced? Give us your advice below, or email your strategies to keepingbusyb@gmail.com.

You Are Your Own Goal-Keeper

Posted on January 29, 2019 by B

Making goals at the beginning of the year is easy: you feel more optimistic and motivated to make a fresh start. Come of the end of January, however, a lot of us find ourselves falling off of the wagon. It takes about 21 days, or 3 weeks, to develop or kick a habit. If we haven’t set realistic goals for ourselves then it’s less likely we’re going to form new habits and stick with them. Plus, once the shine of the new year wears off, you begin to feel less motivated, especially here where the days are still short and shockingly cold.

I’m the last person to be talking about setting New Year’s resolutions, though. Every year I set the same goal of reading more (50-60 books/year) and even though I read a little bit more every year, I still find myself falling short. I’ve set myself goals on Goodreads. I’ve announced my goal to all of my friends (who generally think I’m crazy). I started a reading journal but seeing as I already journal I found the practice difficult to sustain. I even promised myself that I would try and read an hour every night beforehand, which works out great (not) because I’m not always great at having a set bedtime.

The reason I don’t make my goal every year is because it’s ill-defined; I rely on others and the formation of other habits I don’t already have in place to try and get what I want. I am not my own goal-keeper. If you’re not keeping your resolutions, you might not be your own goal-keeper either.

In life, you’ve got the opposing team (your competition and your enemies) and your team (family and friends). These are the people who will act as your defense and sometimes even participate in your offense. But you’re the only one that’s watching the goal.

Asking your defense to watch your goal means they have to take their eyes off of the offense, which doesn’t make a whole lot of sense. Plus, each member of your team has their own goals to watch. They don’t have time to check your position.

Relying on a teammate you don’t have, or a piece of equipment that isn’t there doesn’t make sense either because you need to be able to fit those things into your game strategy now. If you think that you’ll get x just as soon as you get y then your goal is really about getting the y and not the x. (For example, I can’t read before bed if I don’t have a set bedtime. Then setting the bedtime becomes the goal, instead of reading beforehand.)

Well, no more. This year, I’m my own goal-keeper, responsible for my own goals. I’m doing this by being realistic and making my goal tangible: instead of setting a goal to read more (what is more?), I’m blocking off an hour every day on my calendar (when I know I’m awake) and dedicating it to reading. No excuses. No pretending. It’s there in black and white, so there’s no arguments and because it’s in my planner I’ve got no one to blame but myself if I miss a day.

Is it a perfect system? No. But can I keep up with it consistently? 90% of the time the answer is yes.

Right now, I’m kind of ok with those odds.

What are some of the ways that you stay balanced? Give us your advice below, or email your strategies to keepingbusywithb@gmail.com.

5 New Year’s Resolutions You Can Still Make (and Keep!)

Posted on January 28, 2019 by B

I’m the first person to admit that I have never had much success at making new year’s resolutions, but even so I firmly believe that there is no right time to kick an old habit, start something new or think about the things you can do to improve your life. Self-improvement (much like your professional development) is your own project and there are certain simple things that you can start doing today (yes, today!) that in the long-run can lead to a happier and healthier existence.

Here are a few of my suggestions on some of the things you can do right now (yes, right now!) to feel happier, more relaxed and confident in your abilities.

Practice gratitude, or if that sounds corny, commit to practicing happiness. Every night while you’re lying awake in bed trying to fall asleep, think of three things that gave you joy during the day instead of fretting over the things you can’t control. Better still, write them in your journal.
Drink more water. You drink less water in the wintertime which can contribute to feelings of sluggishness, inattentiveness and fatigue. Pour yourself a glass every time you have a coffee or tea and then marvel at how you can stay awake through a whole movie on Netflix.
Smile more. If you start smiling every time you say hello, you’ll realize how much you don’t actually smile, which is sad because many people believe it’s actually good for you.
Be okay with having a good cry once in awhile. We’re so focused on avoiding negative emotions that we forget that releasing them can actually feel good and dare I say it? Cathartic. Pretending you aren’t in a bad mood doesn’t make things easier so if you’re feeling it, let it out. Your reasons for feeling a certain way aren’t always reasonable but your emotions are there regardless and therefore still have validity. Embrace your melancholy, have a good cry, and then move on with your life.
Stop being a flake. For some of you it may be hard to imagine a time when you couldn’t text someone last minute to bail on plans. During ye olden times if you ditched someone you’d be leaving them alone at a table in a restaurant or stranded at a bus stop. Friends don’t do that to friends right? Make a commitment to do something fun and do it. You may surprise yourself and actually have a good time.

What are some of the simple resolutions you’re trying to put in place this year? Tell us below, or email your strategies to keepingbusywithb@gmail.com.

Cold Weather Blues

Posted on January 15, 2019 by B

You’ve heard about SAD, right? (Seasonal Affective Disorder) People who have it usually experience feelings of hopelessness, lethargy, and depression starting in the fall and it lasts through the winter months until spring comes along. The further north you live from the equator, the higher your chances are of having SAD. Up here in Canada, it’s estimated that about 15% of us suffer from it.

There’s a couple of theories as to why people develop this disorder, but it all boils down to one thing: the lack of light. It’s been said to throw off our natural circadian rhythms and affect the way our brain produces chemicals. Personally, I think if this is true then we should all suffer to some extent during the winter months– not necessarily because of a disorder, but from something that I like to call the “cold weather blues”. You don’t want to go outside. You don’t want to see friends. You feel more tired than usual. (I get it; me too.)

Fighting drowsiness is the first way to beat it- make sure you still try to get up every morning at the same time and leave the bedroom to avoid the temptation to go back to bed. (Sometimes a change in bedtime is necessary, too!)

Another way to beat it is to inject some fun into your social life. When the weather gets cold we all have to fight the inclination to stay inside– it’s isolating, and you run the risk of becoming even moodier and depressed. Make a pact with your friends (and yourself!) to plan something fun every week. Mark it on your calendar so it gives you something to look forward to. My friends and I like to make dinner for each other and we take turns hosting so there’s less pressure all around. If you’re not an outdoorsy person, make a point of finding fun indoor activities to do around your city– museums, art galleries, rock climbing, laser tag, rollerskating- or hey, why not try watching a movie in a theatre instead of the usual Netflix and chill?

Last (but not least), please give journaling a try. It may feel silly or unnatural at first, but sometimes getting your thoughts out of your head and down on a piece of paper is all that you need to lift yourself out of your temporary funk. On particularly bad days I try to practice my own form of gratitude in my journal: I try to write down all of the good things that happened during my day, no matter how small they were. Remembering all of those things gives me hope that good things happen every day, even if we have to remind ourselves of it once in a while.

If all else fails remind yourself that winter, just like everything, is only temporary. It may seem far off but come springtime you’ll feel the sunshine on your face, and you’ll try to remember what winter felt like, and you’ll laugh because by then it will have become a distant memory.